Executive Board Positions
President
Serves as the presiding officer of the Local PTA and presides over executive board and membership meetings. The president directs the affairs of the association in cooperation with the other members of the executive board for the term of one year. You will work with the campus administrators to discuss goals and expectations for the year.
Duties at a Glance-
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Ensure your Local PTA meets all requirements of the Standards of Continuing Affiliation
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Ensure all members and dues are reported to Texas PTA in a timely manner, at least monthly
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Work with all board members to help meet their goals and required duties
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Sign all contracts which have been approved by the board
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Be an authorized signer on the bank account
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Foster an environment of open communication among all board members
Secretary
Is responsible for keeping accurate records of all association records.
Duties at a Glance
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Ensure all board members have submitted themselves on the Texas PTa Officer Intake Form within 15 days of appointment
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Ensure all board members have completed Texas PTA FOUNDATIONS training
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Maintain all official records of the association
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Record in the minutes all business transacted at each membership and board meeting
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Notifies board members of all called meetings
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Assist the president in determining a quorum at membership and board meetings
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Present minutes from the previous meeting
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Present a report of board meetings to the membership
SES VP
Works closely with the President and Elementary School Principal and overseeing the PTA Members and Delegates working within the Elementary School
Duties at a Glance
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Reports events and activities that have occurred, and will be occurring at the Elementary school
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Work closely with the Elementary school principal, and present budget requests to the Executive Board
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Coordinate and assign room parents to every class, and share communication with grade leads and room parents for upcoming events
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Coordinate and share communication with the Elementary Committee on volunteer opportunities at the school
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Work closely with the Hospitality Delegate
SIS VP
Works closely with the President and Intermediate School Principal and overseeing the PTA Members and Delegates working within the Intermediate School.
Duties at a Glance
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Reports events and activities that have occurred, and will be occurring at the Intermediate school during meetings
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Work closely with the Intermediate school principal, and present budget requests to the Executive Board
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Coordinate and assign room parents to every class, and share communication with grade leads and room parents for upcoming events
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Coordinate and share communication with the Intermediate Committee on volunteer opportunities at the school
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Work closely with the Hospitality Delegate
Treasurer
The treasurer is the authorized custodian of the funds of the association and receives and disburses all monies in accordance with the budget as approved by the membership.
Duties at a Glance –
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Study duties and finances in the PTA bylaws, policies and standing rules
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Ensure Local PTA meets all Standards of Continuing Affiliation
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Keep an accurate, detailed and counted account of all monies received and disbursed.
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Keep on permanent file the PTA EIN and PTA sales tax permits
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Make timely deposits to the PTA bank account
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Make disbursements in accordance with the budget accompanied by a Funds Request Form and necessary docs
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Electronically file required forms and tax reports
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Maintain a list of assets owned by the PTA
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Submit all required items to the Financial Reconciliation Committee in a timely manner
Required Monthly Duties -
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Reconcile bank statements
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Transfer and reconcile e-commerce funds to checking account
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Generate financial reports for executive board and/or membership meetings
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Propose budget amendments as needed
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Deposit and disburse funds as needed and record
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Records sales tax and state/national dues in escrow account
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Coordinate with the membership chair to submit members/dues to Texas PTA
Sponsorship
Responsible for working with/procuring PTA sponsors, and to hold successful fundraisers to provide funds for the PTA’s planned activities
Duties at a Glance -
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Research and determine fundraisers for the PTA
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Comply with local, state and federal laws and school district rules regarding fundraisers
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Determine appropriate membership dues and family giving and present to the executive board
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Present fundraisers to the Executive Board for approval
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Oversee and manage fundraising events
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Oversee and manage sponsor events
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Report all income, expenses, and profit from the fundraising event to the executive board and the association immediately following the activity at the next meeting
Events
Responsible for researching, coordinating, and overseeing District PTA Events.
Duties at a Glance -
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Research and determine District PTA events for the year and present to the Executive Board for approval
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Oversee and manage events in coordination with the assigned event Delegate (if applicable)
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Report all income, expenses, and profit from the District PTA Event to the executive board and the association immediately following the activity at the next scheduled meeting
Communications
Responsible for ensuring that members, families, school community, and beyond know what your PTA is doing.
Duties at a Glance:
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Compiling information each week and creating a weekly newsletter to disperse via email to the Membership and Sponsor list about current and future events and pertinent member information
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Providing all PTA communication to the SISD communications director
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Overseeing Website and Social Media Delegates and providing these delegates with necessary information in a timely manner, and ensuring that information is disseminated on all PTA platforms
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Creating flyers for PTA events
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Ensuring any and all communication is shared with the members
